WORLD CUP IN ORIENTEERING 1998

EVENTS 1 & 2 22nd - 25th May,

KILLARNEY, IRELAND

Bulletin 4

issued 13th May '98

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Sponsored by

Assisted by funds from the National Lottery and the Irish Sports Council

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Welcome to Ireland and to Events 1 & 2 of the 1998 Orienteering World Cup. We look forward to meeting you all in Killarney and hope you enjoy its scenic beauty and world renowned lakes. The Irish Orienteering Association is honoured to be given the opportunity of hosting this prestigious international elite event and we can assure you of excellent terrain, challenging courses and a genuine Irish Céad Míle Fáilte or A Hundred Thousand Welcomes.

Date and Type of Races

Friday	22nd May '98	Qualification races
Saturday	23rd May '98	Classic Distance - A and B Finals
Monday	25th May '98	Relays for National Teams

Organiser

Irish Orienteering Association

Web Site

Further information and copies of Bulletin 2, 3 & 4 available on http://homepage.tinet.ie/~ioa/wc98

Event Venue

Qualifier	Crohane Lake, (on road R569), Loobridge, Killarney, Co. Kerry.
Classic Distance	Crohane, (on road number N22), Glenflesk, Killarney, Co. Kerry.
Relay Final	Muckross House (on road N71), Killarney, Co. Kerry.

Event Director

Ken Griffin, 12 Island Way, Muskerry Estate, Ballincollig, Co. Cork, Ireland.
Telephone +353-21-870338 (H); fax +353-21-312970 (W); e-mail irishoa@tinet.ie

Event Officials

IOF Controller Oivind Holt, Norway.

Day 1 - Planner: Justin May	National Controller: Alan Shaw	Mapper: Marcus Pinker
Day 2 - Planner: Bernard Creedon	National Controller: Alan Shaw	Mapper: Marcus Pinker
Day 3 - Planner: Pat Long	National Controller: Kevin O'Dwyer	Mapper: Barry Dalby

Maximum Number of Competitors per Federation

6 men and 6 women for individual events.
2 men's teams and 2 women's teams for relay events (3 runners in each team)

Qualification Scheme for the Races

3 parallel qualification races for both men and women. The first 20 from each group go to the A final and the rest go to the B final.

Event Centre

Gleneagles Hotel, Muckross Road (road number N71), Killarney, Co. Kerry, Ireland, (adjacent to relay area).
Tel. +353-64-31870, Fax. +353-64-32646. Location 2km from town centre.

Timetable for Events

Wednesday 20th May:

12.00 -18.00	World Cup Office at Event Centre open.
	Training on local terrain & maps - Inchigeelagh area.

Thursday 21st May:

10.00 - 18.00	World Cup Office at Event Centre open.
13.00 - 18.00	Model event at Carrigawaddra.
12.00	Deadline for confirmation of team names to World Cup Office.
12.00	Start draw for the qualification race at Event Centre (closed event).
16.00	Start lists available at Event Centre office.
19.00	Team officials meeting at Event Centre.
	Training on local terrain & maps - Inchigeelagh area.

Friday 22nd May:

09.00 - 12.00	World Cup Office at Event Centre open.
09.00 - 11.00	Model event at Carrigawaddra.
13.00 - 15.00	Start Qualification Race at Crohane Lake.
17.00 - 19.30	Start "Shamrock O-Ringen '98" spectator races at Crohane Lake.
19.00	Start lists for A & Bfinals available at Event Centre.
19.00	Team officials meeting at Event Centre.

Saturday 23rd May:

10.00 - 13.00	Start A & B finals at Crohane, Glenflesk.
15.00 - 17.00	Start "Shamrock O-Ringen '98" spectator race at Crohane, Glenflesk.
20.00	Banquet and "Ceilí Mór Party!!" at Event Centre. Admission by Ticket only.
21.00	Prize giving ceremony at Event Centre during Banquet.

Sunday 24th May:

10.00 - 12.00	Start "Shamrock O-Ringen '98" spectator races - chasing start at Black Lakes.
13.30	"Shamrock O-Ringen '98" Spectator race prize giving ceremony at Black Lakes.
13.00 - 16.00	Model event at Muckross. Maps available from Event Centre Office.
16.00	Final entry for relays, with competitors names and starting order at Event Centre Office.
19.00	Team officials meeting at Event Centre.

Monday 25th May:

10.00	Start of women's relay at Muckross House.
10.15	Start Ad Hoc mixed team relays at Muckross House.
11.30	Start of men's relay at Muckross House.
14.00	Prize giving ceremony at Muckross House.

Transport

Friday 22nd May:

11.00	First Bus leaves Event Centre via Hostels. At present there is only demand for one bus.
11.10	First Bus leaves Railway Hostel.
11.20	First Bus leaves Atlas House Hostel.
11.45	First Bus arrives car park Day 1.
15.00	First Bus leaves car park Day 1 - returning to Hostels and Event Centre.

Saturday 23rd May:

08.00	First Bus leaves Event Centre via Hostels. At present there is only demand for one bus.
08.10	First Bus leaves Railway Hostel.
08.20	First Bus leaves Atlas House Hostel.
08.35	First Bus arrives drop-off area Day 2.
15.00	First Bus leaves area Day 2 - returning to Hostels and Event Centre.
Note:	Bus stops at Finish area on return journey from drop-off area.

Monday 25th May:

08.30	First Bus leaves Atlas House Hostel via Railway Hostel & Event Centre. Only 1 bus yet.
08.40	First Bus leaves Railway Hostel.
08.50	First Bus leaves Event Centre.
09.00	First Bus arrives Muckross. Note Gates to Muckross Estate open to public at 09.00hrs.
14.30	First Bus leaves Muckross - returning to Event Centre and Hostels.

Medical Facilities

Ambulance and First Aid facilities will be provided by "The Order of Malta" during each of the 3 days. They will be based in the assembly area on Day 1 and in the Finish areas on Days 2 and 3. Outside of Event times the Ambulance Control Centre at Tralee General Hospital can be contacted at Tel. 066-21866. If other medical assistance is required the following is a list of local doctors.

Changing Facilities

Day 1 Tents and Toilet facilities will be provided in the assembly area, adjacent to the car parking and in the pre-start area. No showers will be provided (suitable stream runs through assembly area!!).

Day 2 Tents and Toilet facilities will be provided in the Pre-Start and in the finish areas Changing rooms, toilets and showers will be available in the GAA Club, across the road from the Finish Area (5 minutes walk). Please keep the clubhouse clean.

Day 3 Toilet facilities are available in Muckross House adjacent to the restaurant and also adjacent to the car park and Start/Finish area. No showers will be provided. Tents will be provided in the Start/Finish area.

Race Numbers

Race numbers for the Qualification Race will be handed out at the Pre-Start -6 minutes before due start. Team leaders will be issued with race numbers for the Classic Final for each competitor at the team leaders meeting the previous evening. These are to be attached with the 4 safety pins provided and worn on the chest in such a manner that they are clearly visible to the race officials at all times during the race. Advertising material should not obstruct any part of the sheet, in particular our sponsors name should not be obscured. Team leaders will be issued with race numbers for the Relays for each competitor at the team leaders meeting the previous evening.

Clothing and Shoes.

There are no special clothing/footwear rules for the events, normal IOF rules apply. Good lower body cover required and full body cover recommended due to the nature of the terrain.

Punching

All races will use the Sportident Electronic Punching system for control registering only. Start and Finish will be normal - start on a Bleep and finish by crossing the Finish line.

The Sportident E-card consists of a small plastic stick containing a memory chip. This stick is attached to the finger with an elastic strap. To punch, one places the tip of the card into a circular hole in one of the two Control Boxes mounted at each control. You must wait (approximately 0.3 seconds) for confirmation of correct punching before withdrawing your finger. Confirmation is in the form of an audible bleep and a flashing light. If you have received the confirmation, you can be 100% certain that the data is in your E-card. The control box first reads the E-card, then writes to the E-card, then reads the E-card to ensure that the data is present. Only when these three tasks are complete does the box issue the confirmation signals. The confirmation signal is an audible bleep and a flashing light. If another competitor is punching beside you please ensure that your own unit bleeps before withdrawing your tag. COMPETITORS WITHOUT AN ELECTRONIC PUNCH IN THEIR E-CARD WILL BE DISQUALIFIED - EVEN IF THERE IS OTHER EVIDENCE THAT THEY HAVE BEEN AT A CONTROL.

If you pull the E-card out before the confirmation signal, simply replace the E-card in the hole and try again. It does not matter if you punch twice at the same control. Also, if you punch at a wrong control, as long as you later punch at the correct control you will not be disqualified. If you punch out of sequence, i.e. not in the correct order, (e.g. punch 5 before 4 and fail to revisit 5 after 4) you will be disqualified.

The Individual Model Race will use Electronic punching, and competitors should make full use of this opportunity to practice.

For the Qualification races E-cards will be handed out at the pre-start along with the race numbers.
For the Classic Finals E-cards will be distributed to the Team Leaders before the Team Leaders meeting on Friday 22nd May. Each E-card will be in a separate sealed envelope with the competitors name and race number printed on the outside. It will then be the Team Leaders responsibility to ensure that each of his team members is carrying the correct E-card. E-cards have an individual reference number printed on the side. This will be checked at the prestart and any competitor found to be carrying an incorrect reference numbered card will not be allowed start. A similar procedure will apply for the relays.

When each competitor crosses the Finish line his/her E-card will be taken by an official for checking control punching. E-cards will be handed out again to the Team Leaders at the next Team Leaders meeting

Start Procedure

Day 1 - Qualifying Races

Allow 15 minutes to walk from the car parking area to the Pre-Start assembly field. Competitors will be called up 6 minutes before their official start time. A clock will be displayed in the call up area. Race numbers and Sportident Tags will be issued here. Competitors will then be allowed proceed to the -2 minutes box. The start triangle on the map is the start line. No start control will be placed here. Maps and control descriptions will be placed on small tables located in front of each runner. The competitors race number will be clearly visible on the back of the map. There are 3 qualifying races for men and 3 for women. Competitors will be informed which race they are competing in on arrival at the Pre Start. No spectators or team officials are permitted beyond the prestart area.

Day 2 - Classic Finals

Allow 20 minutes to walk from the drop off area on the main road to the Pre-Start field. Competitors will be called up 15 minutes before their official start time. A clock will be displayed in the call up area. Race numbers and Sportident Tags will be checked here. Competitors will then be allowed proceed to the -3 minutes box. There are 2 Classic Final races for men and 2 for women. The top 20 from each qualifying race go in the A Final the remainder go in the B Final. The start triangle will be visible from the start line. Maps and control descriptions will be placed on small tables located near the start triangle. The competitors race number will be clearly visible on the back of the map.

Day 3 - Relays

The Start/Finish/Changeover area is adjacent to the car park. The Women's relay will start at 10.00 hrs. The ad-hoc Mixed Relay will start at 10.15 hrs. and the Men's Relay at 11.30 hrs. Competitors and team officials are not permitted to leave the main entrance road or car park area before the relays start. All Wooded Areas are Strictly out of Bounds before and during the races. First leg runners will be called up 10 minutes before the start. Maps in sealed paper bags will be handed to first leg runners at the start line. Bags may not be opened until the start whistle sounds. Incoming runners should remove the map for their next team mate from the map board placed just before the changeover zone and hand the new map to their team mate. Continue running to Finish Line to record time. Similarly for third leg runners. It is the incoming runners responsibility to collect the correct map - if you get it wrong your team is disqualified. The maps will be clearly marked on the back (facing out) with Team Name and Second or Third Leg Runner as appropriate. Note the Start Control (Triangle on map) is not visible from the Start line but will be taped from the start line to the control. You must follow the tapes until you reach the start control. If you leave the road before then you are in Big Trouble!!

Complaints and Protests

Complaints should be made to the organiser in the finish area. Written forms will be available here. The organiser will adjudicate on the complaint as soon as possible and communicate the decision to the complainant. If the complainant is not satisfied and wishes to protest against the organiser's decision about a complaint, this should be put in writing in the official form available at the finish. The jury will then consider the protest. The Jury's decision is final.

Drink Stations

Model Events - plain drinking water available at control to be advised.
Day 1 - plain drinking water available at prestart and finish only. Assorted fruit juices also available at finish.
Day 2 - plain drinking water available at prestart, 33%, 66% distance and finish only. Assorted fruit juices also available at finish.
Day 3 - plain drinking water available in start/finish area. Assorted fruit juices also available.

Radio Controls

Day 1 - 2 radio controls situated at 50% distance and at 1 km from finish.
Day 2 - 2 radio controls situated at 33% and 66% distance approx.
Day 3 - 1 radio control located at 80% distance.

Maps

Scale	1 : 15 000 (Individual)	1 : 10 000 (Relay)
Contour Interval	5m	5m
Corrections	None	None
Specialities	None	None
Surveyed	1997	1997/1998
Printed	1998	1998

Map size is A4 for all 3 Days.

Control Decsription Sheet Sizes

Day 1 Qualifier

Day 2 Classic Final

Map Exchange - Classic Final

There will be a map exchange in the Mens Classic A Final.

Previous Maps

Copies of previous maps will be on display at the Event Office in the Gleneagles Hotel. 1 copy will be given to each team.

Maps

Previous or current versions of the maps may not be taken into the terrain, assembly, parking, prestart or finish areas by any team member or team official at any time. Maps for each respective day may be used after the last runner has finished/retired each day.

Relays

Due to the nature of the terrain for the relays the IOF have approved a deviation from the rules regarding winning times. The expected winning times for both men and women are 100 minutes (sum of fastest times for all legs) and 35-40 minutes for each leg.

Course Details

Race	Length km	Climb m	No. Of Controls	No. Of Refreshment Controls	Expected Winning Time mins
Qualifier - Men	7.3	295	18	0	45
Qualifier - Women	5.2	210	13	0	40
A Final - Men	11.75	515	24	2 - 1 Map Exchange	75
B Final - Men	8.9	325	16	2	75
A Final - Women	7.9	305	15	2	70
B Final - Women	6.7	265	13	2	70
Relay - Men	62 - 6.7	190 - 200	16 - 19	0	100 (3 legs)
Relay - Women	5.0 - 5.6	130	13 -16	0	100 (3 legs)

Maximum Running Time

Unauthorised Contact.

Competitors are not permitted to make contact with any other competitor, team official or spectator during their passage through the race. Competitors are not permitted to seek assistance during the race. Team members or officials are not permitted to use mobile phones in the race areas, in particular no advance information may be passed to competitors waiting to start.

Terrain Marking, Protection Zones, Areas out of Bounds.

Crossing points at fences will be marked on the maps and indicated on the ground by red/white tapes. Competitors are advised to use marked crossing points over barbed wire fences. See Day 3 - Relays above for "Out of Bounds" areas.

Time and Place for Returning Maps to Teams

Team managers may collect new sets of marked maps for their team members from the Event Centre Office at the next Team Leaders meeting for Day 1 races and at 18.00 hrs for Day 2 races. Maps for the relays will be handed out before the prizegiving ceremony.

Additional Map Sales

Additional maps may be purchased from the Event Centre Office at £1 each on the evening after each race.

Entry on the Terrain after the Race.

Only those persons who have entered the spectator races may enter on the terrain after the races and only then when competing in the race.

Jury Members

David Rosen (GBR), John McCullough (IRL), Bruce Allison (AUS).

Location and description of the terrain

The qualifier and classic distance terrain are located in the area around Glenflesk, Co. Kerry, 23km and 14km southeast of Killarney town centre respectively. The terrain is hilly rough open complex moorland.
The relay terrain is mainly hilly mixed forest, containing some particularly stony areas and parkland - 4 km south of Event Centre and 6 km from hostels in Killarney town centre.

Handing in Final Team Lists

Final entries with individual team members names to be handed into event office in Gleneagles Hotel by 12.00 hrs on Thursday 21st May, 1998. Start draw for Qualifying races will begin at 12.00 hrs. Names and running order for Relays to be handed into event office in Gleneagles Hotel by 16.00 hrs on Sunday 24th May, 1998.

Training opportunities

Training opportunities will be available in the Inchigeelagh area on Tuesday, Wednesday and Thursday 19/21st May. These maps are by the same mapper as for the individual World Cup events. Maps available from event office. Transport provided only on request, costs depend on demand. Own transport would be best as the location is not on a direct bus route from Killarney. This area is about 52km from Killarney, using main roads.

Model Events

The timetable and venue for the model events are given above. Maps and control descriptions available from event office. E-cards for the individual model event will be handed out at the car parking registration area adjacent to the main road, follow direction signs. Please return your E-card on leaving the area. Approximately 16 controls will be available to visit in any order. All areas outside the map area are Out-of-Bounds. Apart from the registration area the model event will not be manned. Transport provided only on request, costs depend on demand. The Model events are adjacent to the World Cup areas.
The model event for the relays will contain control flags only - no Sportident controls. The area will not be manned. Maps and control descriptions available from event office. All areas outside the map area are Out-of-Bounds.

Spectator Races

Shamrock O-Ringen with chasing starts on day 3, on same maps as World Cup, Friday 22nd, Saturday 23rd, Sunday 24th May 1998. Pre entry required, all age classes available. Entries to:
Bernard Creedon, Tavio, Mount Prospect, Douglas, Co. Cork. Ireland.
Telephone +353-21-361824; fax +353-21-361825; E-mail bcreedon@indigo.ie

Social Events

Saturday 23rd May, Banquet/Prizegiving/Entertainment in event centre 20.00 hrs. Tickets IR£15 per person.

Ceremonies

There will not be an official opening ceremony. Neat dress expected for prizegiving and Banquet in Event Centre, 20.00 hrs Saturday 23rd May.

Event Catering

The ladies of Cork Orienteering Club will be operating a "Soup Kitchen" for Days 1 & 2. Good food (including vegetarian) at reasonable rates will be served in the assembly/finish areas respectively. Soup, teas, coffees, minerals, juice, veg. burgers, etc. served. Full menu and prices will be included with Bulletin 4. We would urge you to support this worthy venture as they are making a very special effort on your behalf. No other catering concessions will be accommodated. There is a restaurant in Muckross House - Relay area.

And Finally

We are very honoured to be allowed stage these World Cup events and everyone in the Irish Orienteering Association is pulling out all the stops to make this a memorable event. We look forward to welcoming you to Killarney and can assure you of good orienteering, great craic!! and a "Céad Míle Fáilte". If we can be of any further assistance to you please ask.

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Enclosed Forms & Information:

• Entries Received List
• Accompanying Officials Declaration
• Nominative Entry Form
• Media Registration Form
• Electronic Punching Information
• Travel Information